Organizational Culture

The class started with a discussion on the famous Alibaba Group. It is a privately owned Hangzhou based family of internet based e-commerce business that cover end to end business through online marketplaces, retail and payment platforms, shopping search engine and data centric cloud computing  services.
                                                                     
The company began in 1999 with the web domain Alibaba.com. It has three major marketplaces. The company’s English language international marketplace (www.alibaba.com) serves to bring together importers and exporters from more than 240 countries and regions. Alibaba was founded by Jack Ma whose objective in creating Alibaba was to empower SME through the power of internet.

The discussion then shifted to Organizational Culture. Just like individuals, organizations possess their own personalities. It is important for a manager to understand how culture is created and communicated throughout the organization. The organization envelops values and work ethic that contribute to its social and working environment.
                                             

Culture is a consistent, observable pattern of behavior in an organization. Aristotle said, "We are what we repeatedly do." This view elevates repeated behavior or habits as the core of culture and reemphasizes what people feel, think or believe. It also focuses our attention on the forces that shape behavior in organizations.

There are various types of organizational culture. Few of them are discussed below:

• Open Culture - One where employees are motivated to voice their values-driven concerns regarding problematic business practices. An open culture helps to counteract any occasional lapse into passivity at the board level or on the part of institutional investors.

• Safety Culture - Safety culture is the ways in which safety is managed in the workplace, and often reflects "the attitudes, beliefs, perceptions and values that employees share in relation to safety". Here, all employees are proactive in ensuring safety at work place. People immediately report any perceived short comings in the work place safety and in the safety of products given to customers or clients.

• Quality Culture - A culture where utmost importance is given to the quality of the product or service being rendered. Volume takes a back seat. So does cost. Batch recalling of cars/computers when defects are found is a good example of the quality culture. Toyota is a notable example.

• Performance Culture - We could also call this Outcome Oriented Culture. This is one that emphasize achievement, results, and action as important values. A good example of an outcome-oriented culture may be the electronics retailer Best Buy. Having a culture emphasizing sales performance, Best Buy tallies revenues and other relevant figures daily by department. Employees are trained and mentored to sell company products effectively, and they learn how much money their department made every day.

• Ethical Culture - A culture where great importance is given to ethical business practices and this importance is seen at all levels in the organization. We see that in such organizations, ethics are given precedence even if being so may lead to a loss of business and profit. The TATA Group is a good example to note.

Digging deeper in the concept, the class came up with certain analogies and ideas linked to the subject. For example, organizational culture is a strong motivator. It is powerfully shaped by incentives. The best predictor of what people will do is what they are incentivized to do. By incentives, we mean, the full set of incentives — monetary rewards, non-monetary rewards such as status, recognition and advancement, and sanctions — to which members of the organization are subject.

Secondly, organizational culture is dynamic. They shift, incrementally and constantly, in response to external and internal changes. So, trying to assess organizational culture is complicated by the reality that you are trying to hit a moving target. But it also opens the possibility that culture change can be managed as a continuous process rather than through big shifts (often in response to crises). Likewise, it highlights the idea that a stable "destination" may never — indeed should never — be reached. The culture of the organization should always be learning and developing.

Organizational culture is shaped by and overlaps with other cultures — especially the broader culture of the societies in which it operates.

The Navrang Puzzle

Professor Mandi brought what appeared to be a Rubik’s cube. Later he explained that it is called a Navrang puzzle and one has to get all of its 9 colors on all the six sides. Now, unlike a a Rubik’s cube, this puzzle could be dismantled and re-assembled.

We spent few desperate moments on the cube, trying to figure out an algorithm to re-assemble the cube in order, but all in vain. Finally, Dr. Mandi solved the puzzle using a 3 step algorithm. He demonstrated the solution of the puzzle by first segregating the blocks in 3 each (each having same color). Thus total nine groups of colors were formed. He then arranged these groups into a cube.

He reminded us one of the four statement of Frederick Taylor’s theory of scientific management i.e. we should use a well-defined scientific method to carry out any job and we should figure out a way which gives us maximum utilization and efficiency.

On similar grounds, Organizational Structure provides a systematic approach of working in an organization. An organization can be structured in many different ways, depending on their objectives. The structure of an organization determines the mode in which it operate and perform. The structure is followed by activities such as Task allocation, co-ordination and supervision which is important in meeting with the objectives. 

 Unity of Objectives simple means that every part of the organization must contribute to the main objective.

Problem solving and Decision making

We finally arrive! Problem solving & Decision making are two major things which influence an organizations growth. Without wasting much time, let’s get right to it.

                                   

Problem Solving: The first and foremost thing is to identify a problem because unless we know a problem exist we cannot apply necessary actions to solve it. Next comes exploring possible solutions to a problem. It is important to come up with as many solutions as possible and then select the best out of it. This leads to our next important concept. Decision Making.

                                       

It is the process of selecting a course of action among several options. In an organization, there are four possible situations in decision making and its implementation.

• Individual Decision, Individual Implementation
• Individual Decision, Group Implementation
• Group Decision, Individual Implementation
• Group Decision, Group Implementation

Individual Decision making is extremely fast and simple. It does depend on the structure of the organization. However there can be severe bias in the process.

Group Decision making is a more systematic process to solve problem. However it is extremely Time- Consuming. There is also a very good chance of polarization in the group which can lead to too much time being wasted in taking the necessary decisions. It is evident that bringing a group of people on a common consensus is little difficult.

Steps involving decision making are:

• ·Estimation Analysis: This involves valuing of the options taking into account work priorities.

• ·Problem Analysis: Define your problem statement.This step involves gathering all possible information related to problem statement.

• ·Solution Analysis: This involves thinking of all possible solutions/ideas to deal with the problem followed decision making! Try to eliminate ideas which do not serve the purpose. In short, narrow it down.

• Implementation: Well of course, you have to put the idea into effect. Involve people into this. Try to check your implementation for proper analysis